HR Administrative Assistant

Applicants must be legally authorized to work in the United States at the time of hire and must not require employer sponsorship now or in the future. This position is not eligible for employment visa sponsorship, and the company will not assume sponsorship obligations for existing visa holders.

Living Our Values

All associates are guided by Our Values. Our Values are the unifying foundation of our companies. We strive to ensure that every decision we make and every action we take demonstrates Our Values. We believe that putting Our Values into practice creates lasting benefits for all of our associates, shareholders, and the communities in which we live.

Why Join Us

• Career Growth: Advance your career with opportunities for leadership and personal development.
• Culture of Excellence: Be part of a supportive team that values your input and encourages innovation.
• Competitive Benefits: Enjoy a comprehensive benefits package that looks after both your professional and personal needs.

Total Rewards

Our Total Rewards package underscores our commitment to recognizing your contributions. We offer a competitive and fair compensation structure that includes base pay and performance-based rewards. Compensation is based on skill set, experience, qualifications, and job-related requirements. Our comprehensive benefits package includes medical, dental, and vision insurance, wellness programs, retirement plans, and generous paid leave. Discover more about what we offer by visiting our Benefits page.

A Day In The Life

The HR Administrative Assistant is a vital operational partner to the Vice President of HR and the broader HR Leadership team. This role centers on high-quality administrative support — managing schedules, correspondence, meetings, and department operations — while also owning the creation of executive presentations, recurring reports, and data dashboards. The ideal candidate is a polished, proactive professional who takes pride in flawless execution, produces compelling deliverables independently, and embraces modern tools — including AI platforms — to work smarter and support leadership more effectively.

As a HR Admin Assistant you will:

• On any given day you might be finalizing a VP-level presentation for an executive briefing, pulling a turnover report from the HRIS, coordinating an All-Associate meeting, managing the executive calendar, or opening a new relocation file. Below is a full picture of what you will own:
• Executive & Administrative Support
• Serve as the primary operational partner to the VP of HR — managing competing priorities, handling confidential matters with sound judgment, and acting on behalf of leadership when needed.
• Proactively manage complex executive calendars: anticipate scheduling needs, identify and resolve conflicts, and ensure leadership time is protected and well-utilized.
• Coordinate all travel arrangements and compile and reconcile travel-related expense reports; prepare and submit monthly expense reports on behalf of the VP.
• Serve as the primary point of contact for the HR department — fielding internal and external inquiries, routing them appropriately, and ensuring prompt, professional responses.
• Prepare, edit, and distribute executive correspondence, reports, and proposals; ensure all outgoing materials are accurate and aligned with leadership expectations.
• Meet and greet visitors; answer, screen, and place phone calls on behalf of HR leadership.
• Manage and organize HR files, databases, and records; safeguard confidential and proprietary information.
• Process invoices and related documentation for timely submission to accounting.
• Manage department office supplies; submit and track facilities and maintenance requests.
• Support alignment and coordination across administrative teams to improve overall HR operational efficiency.
• May occasionally supervise temporary associates or other administrative personnel supporting the HR team.
• Presentations
• Own the end-to-end creation and compilation of executive-level presentations for VP of HR — including leadership reviews, All-Associate meetings, and HR strategy updates.
• Transform raw data, talking points, and research into polished, visually compelling slide decks using PowerPoint; apply consistent formatting, data visualizations, and on-brand design.
• Develop and maintain presentation templates that enable the HR team to produce consistent, professional materials independently.
• Prepare and edit materials for staff and key meetings; coordinate logistics and document outcomes.
• Assemble Birkman binders and other printed or digital materials as needed, ensuring completeness and accuracy.
• Reports & Data
• Build and deliver recurring HR reports — including headcount, turnover, hiring pipeline, benefits enrollment, and compliance metrics — using HRIS systems, Excel, or Power BI.
• Produce on-demand reports using internal systems to support time-sensitive business needs and VP decision-making.…