Office Administrator

Imagine if you had the skills, knowledge, and teammates to both understand the root of the world’s most pressing problems and build the technologies and companies best positioned to solve them. RA Capital has done exactly that for more than two decades, backing bold ideas in medicines to further human health and now expanding into Planetary Health to improve how efficiently we utilize the world’s precious resources.

RA Capital is among the leading providers of capital and services to the most promising innovators in the world. We invest flexibly—seed to IPO and beyond, anywhere in the world—with $10 B+ under management and a culture that prizes curiosity, rigor, and collaborative debate. We are investors who not only fund companies but get elbow deep in building them. From helping them recruit talent to helping them recruit patients for their studies to helping match them to strategic partners and even going to Washington to win reforms, RA Capital’s large team has people with nearly every relevant expertise one might need to turn an idea into a cure that actually helps people.

If you live for first-principles problem-solving with great colleagues, thrive on complexity, and want to do meaningful work that ripples across industries and ecosystems, you’ll feel at home at RA Capital. Here, questions are welcomed, ideas are tested, and victories are shared. Even our lawyers are creative and engaging. And don’t get us started on our compliance team’s wicked sense of humor; nothing about what we do is boring.

Are you ready to bring your creativity, discipline and collaborative spirit to help us invent the future? Join us and you’ll collaborate daily with investors, founders, physicians, biologists, engineers, economists, and reform advocates who think in systems and act with urgency.

Join us to invent a happier, healthier, more productive future - and have fun doing it.

Office Administrator

Location: Boston, MA (Back Bay)

Position Overview

RA Capital Management is seeking a highly organized, proactive, and service-oriented Office Administrator to serve as the first point of contact for our Boston (Back Bay) office. This individual plays a critical role in creating an exceptional experience for employees, portfolio company founders, investors, candidates, and guests while ensuring the office operates seamlessly every day.

As the face of RA Capital, the Office Administrator will embody the firm's culture of professionalism, hospitality, and excellence. Beyond reception responsibilities, this role serves as a central resource for office operations, facilities coordination, meeting support, vendor management, and employee experience. Working under the guidance of the Director of Office Services Administration, the Office Administrator helps ensure the Boston office operates seamlessly each day while delivering an exceptional workplace experience. The ideal candidate takes pride in creating a welcoming, polished environment and enjoys anticipating needs before they arise.

This is a highly visible, collaborative role requiring exceptional communication skills, attention to detail, sound judgment, and a genuine desire to provide outstanding service in a fast-paced, mission-driven investment firm.

Key Responsibilities

Reception Visitor Experience

Serve as the primary point of contact for all employees, visitors, candidates, investors, vendors, and delivery personnel.

Welcome guests with professionalism, warmth, and discretion, ensuring an exceptional first impression of RA Capital.

Coordinate visitor arrivals and notify employees promptly.

Manage incoming telephone calls, screen inquiries, and direct calls appropriately.

Maintain our building visitor system (Prism) and support building security procedures as needed.

Office Operations

Under the guidance of the Director of Office Services Administration, oversee the day-to-day operations of the Boston office, taking ownership of its appearance, functionality, and overall workplace experience while proactively identifying opportunities for continuous improvement.

Ensure the reception area, conference rooms, kitchens, and all common areas remain organized, fully stocked, and presentation-ready throughout the day in collaboration with a day porter.

Receive, sort, and distribute incoming mail and packages; coordinate outgoing shipments.

Order, organize, and maintain inventory of office, kitchen, conference room, and workplace supplies.

Receive deliveries and ensure supplies are stocked promptly throughout the office.

Meeting Hospitality Support

Prepare conference rooms for internal and external meetings, ensuring rooms are clean, organized, and properly equipped.

Coordinate coffee, catering, lunches, refreshments, and meeting supplies throughout the day.

Assist with hosting visiting candidates, investors, board members, and external partners by delivering a high-touch hospitality experience.

Support coordination of company lunches, employee celebra…