PART-TIME OFFICE MANAGER / SECRETARY

Job Description

Job Description

Construction & Insurance

Las Vegas, NV | Part-Time | 20 Hours/Week | Up to $50/Hour

ABOUT THE ROLE

We are a Las Vegas-based construction company looking for an experienced, reliable Part-Time Office

Manager/Secretary to join our team. This is a great opportunity for a detail-oriented professional who thrives

in a fast-paced environment and wants flexible part-time hours with competitive pay.

RESPONSIBILITIES

• Manage day-to-day office operations and administrative tasks
• Handle QuickBooks data entry, invoicing, accounts payable/receivable, and basic reporting
• Prepare and format documents, contracts, and correspondence using Microsoft Word and Excel
• Assist with insurance-related tasks including certificates of insurance (COIs), workers' comp

documentation, and general liability tracking

• Coordinate with subcontractors, vendors, and clients as needed
• Maintain organized filing systems (digital and physical)
• Answer phones and manage scheduling
• Support project managers with administrative needs related to construction projects

REQUIREMENTS

• Proficiency in QuickBooks (Desktop and/or Online) — REQUIRED
• Strong skills in Microsoft Word and Excel — REQUIRED
• Experience in the construction industry (job costing, AIA billing, change orders, subcontractor

payments) — REQUIRED

• Knowledge of insurance processes (COIs, ACORD forms, workers' comp audits, general liability) —

REQUIRED

• Minimum 3 years of office management or administrative experience
• Excellent written and verbal communication skills
• Highly organized, self-motivated, and able to work independently
• Local to Las Vegas, NV

NICE TO HAVE

• QuickBooks ProAdvisor certification
• Experience with AIA billing and lien waivers
• Familiarity with Nevada contractor licensing requirements
• Bilingual (English/Spanish)

COMPENSATION & SCHEDULE

• Pay: Up to $50/hour, based on experience
• Hours: 20 hours per week (flexible scheduling available)
• Location: Las Vegas, NV (in-office or hybrid)
• Type: Part-time / W-2 or 1099 depending on arrangement

HOW TO APPLY

Please send your resume and a brief description of your QuickBooks and construction/insurance experience. Candidates who clearly outline their relevant experience will be prioritized. A

short paid trial period may be offered before a long-term commitment is made.

Nevada Pools | Las Vegas, NV |