Part-Time Property Manager & Leasing Coordinator

Description:

T.R. McKenzie, Inc.’s newest property Hideaway Heights is seeking a motivated and organized Part-Time Property Manager & Leasing Coordinator to support day-to-day property operations and lease-up activities. This role is responsible for leasing, resident relations, administrative support, and overall community operations while maintaining a professional and welcoming environment for residents and prospective tenants.

Key Responsibilities

Leasing & Resident Services

• Greet, qualify, and assist prospective residents by conducting property tours and highlighting community features.
• Process rental applications and secure deposits in accordance with company policies and Fair Housing requirements.
• Prepare, manage, and review lease agreements.
• Conduct lease signings and coordinate all move-in and move-out activities.
• Prepare move-in folders, move-out packets, pre-walk packets, showing folders, move-in bags, and related documentation.
• Set up resident Wi-Fi services through TDS and coordinate distribution of keys and fobs prior to move-in.
• Serve as the primary point of contact for residents by responding promptly to phone calls, emails, voicemails, requests, concerns, and questions regarding the community, repairs, rent, and policies.
• Maintain positive resident relations and contribute to resident satisfaction and retention.

Property Operations

• Perform daily morning and evening property inspections/checklists to ensure cleanliness, curb appeal, and overall property standards are maintained.
• Complete and monitor punch list items and coordinate property turn schedules.
• Distribute and post required community notices and communications.
• Coordinate tasks and projects assigned by management and/or the construction team.
• Maintain open communication with the supervising Property Manager, maintenance staff, and construction personnel to ensure efficient operations.

Administrative Responsibilities

• Accurately input and maintain leasing and resident information in Entrata software.
• Record and track all telephone and in-person prospect visits using appropriate systems and documentation.
• Answer incoming calls, return voicemails, and respond to emails in a timely and professional manner.
• Assist the management team with administrative duties and additional operational tasks as needed.
• Always represent the company professionally while providing excellent customer service to residents, prospects, vendors, and staff.

Schedule

• Schedule: Approximately 20–30 hours per week
• Around 4 hours onsite daily, Monday–Friday or Saturday
• Daytime schedule (set hours flexible)

Requirements:

• Strong accuracy and attention to detail
• Ability to manage workload efficiently with excellent organization and follow-through
• Proficiency in Microsoft Office 360 and ability to learn new software quickly
• Experience with property management software and fair housing knowledge a plus
• Strong problem-solving skills
• High level of integrity and ability to maintain confidentiality
• Excellent verbal and written communication skills
• High school diploma or equivalent
• 1–3 years of property management experience preferred
• Sales and customer service experience preferred
• Professional demeanor with coworkers, vendors, and residents