Accounts/Admin Assistant

Job Overview

We are seeking a dynamic and detail-oriented Accounts/Admin Assistant to join our team! This energetic role offers the opportunity to support daily office operations, manage administrative tasks, and assist with bookkeeping processes. The ideal candidate will be proactive, organized, and possess excellent communication skills to ensure smooth office functioning and exceptional customer support. This paid position is perfect for someone eager to develop their administrative expertise in a vibrant work environment.

Responsibilities

• Manage front desk duties, including greeting visitors and handling multi-line phone systems with professionalism and courtesy
• Perform data entry and maintain accurate records using software such as QuickBooks, Microsoft Office, and Google Workspace
• Assist with bookkeeping tasks, including invoicing, expense tracking, and reconciling accounts
• Support office management activities such as filing, organizing documents, and maintaining supplies
• Provide exceptional customer service by responding promptly to inquiries via phone or email and supporting client needs
• Schedule appointments, manage calendars, and coordinate meetings for team members or executives
• Proofread documents for accuracy and clarity while ensuring all communications adhere to professional standards

Requirements

• Proven experience in office administration, clerical work, or related roles with strong organizational skills
• Proficiency in QuickBooks, Microsoft Office (Word, Excel), Google Workspace, and general computer literacy
• Excellent typing speed and data entry skills with attention to detail
• Bilingual abilities are highly desirable to assist diverse client needs
• Experience with front desk operations, multi-line phone systems, and phone etiquette
• Strong time management skills with the ability to prioritize tasks effectively
• Personal assistant or office management experience is a plus but not required
• Ability to handle confidential information discreetly while demonstrating professionalism at all times

Join us as an Accounts/Admin Assistant and become a vital part of a team dedicated to efficiency, organization, and outstanding service! This position offers a rewarding environment where your organizational talents will shine while supporting our company's success.

Pay: $26.31 - $31.68 per hour

Work Location: In person