Administrative Assistant to the School of Arts and Sciences

**Overview:**

We are seeking a highly organized and detail-oriented Administrative Assistant to provide comprehensive administrative and secretarial support to the Dean of Arts and Sciences and to the Division of Science and Mathematics at Newman University. This full-time, non-exempt role plays a key part in supporting academic leadership, coordinating division operations, and ensuring smooth daily functioning across offices and facilities within the School of Arts and Sciences. **Responsibilities:**

• Provide primary administrative support to the Dean of Arts and Sciences and the Division of Science and Mathematics, including scheduling, correspondence, meeting coordination, and file management. * Prepare and distribute meeting agendas, record minutes, and maintain official school and division records. * Support academic operations by maintaining syllabi and final exam files, creating administrative documents, and coordinating with the Registrar and Admissions offices. * Assist division leadership with monitoring budgets, ordering instructional supplies, tracking expenditures, and coordinating purchasing. * Supervise work-study students, including timesheet coordination and maintaining salary expenditure records. * Serve as Building Captain for the Bishop Gerber Science Center, acting as the safety liaison and point of contact for emergency response procedures and drills. * Initiate and track facilities and maintenance work orders for the Bishop Gerber Science Center. **Qualifications:**
• Excellent organizational skills with strong attention to detail and the ability to manage multiple priorities. * Ability to maintain confidentiality and exercise sound judgment in handling sensitive information. * Proficiency in Microsoft Office and Microsoft Teams. * Minimum of one year of office or administrative experience. * High school diploma required; associate or bachelor's degree preferred. * Must be legally authorized to work in the United States. * Preferred experience supporting science-related academic or professional environments. **Benefits:**

Newman University offers a comprehensive benefits package, including:

• Medical, Dental, and Vision Insurance
• 403(b) Retirement Plan
• Paid Time Off (PTO) and approximately 20 paid holidays/breaks
• Tuition Waiver for employee, spouse, and eligible dependents after one year of employment
• Additional benefits to support your health, financial security, and work-life balance