Project Manager

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Position : Project Manager/ Project Coordinator

Work Location: Austin, Texas (Hybrid)

Duration: 10 months with Possible Extension

In-Person Interview is MUST in Austin, Texas

Position Overview: Project Lead 1 to support the planning, coordination, and execution of projects involving business solutions, process improvement, modernization, and operational efficiency initiatives. This role will be responsible for project planning, requirements gathering, business analysis, stakeholder coordination, project monitoring, reporting, and implementation support for moderate to complex initiatives. The ideal candidate will have strong project coordination/project management experience, the ability to work across multiple divisions, and a proven track record of driving accountability, managing risks, facilitating meetings, and producing executive-level project documentation. PMP certification is required and must be clearly listed on the resume.

Key Responsibilities:

• Support planning, coordination, and execution of projects to ensure deliverables are completed on time, within scope, and aligned with organizational goals.
• Develop and maintain project plans, schedules, milestones, action item logs, and status reports.
• Coordinate activities across multiple divisions, teams, business units, vendors, and stakeholders.
• Gather business requirements and assist with business analysis, process documentation, and solution planning.
• Facilitate meetings, document key decisions, follow up on action items, and ensure accountability across teams.
• Prepare project status updates, dashboards, executive reports, and leadership presentations.
• Identify project risks, issues, barriers, and dependencies; escalate concerns and recommend mitigation strategies.
• Support process improvement initiatives by analysing workflows, identifying inefficiencies, and recommending standardized project management practices.
• Assist with system implementation and business solution rollout activities.
• Promote communication, collaboration, and consistency in project delivery across teams.
• Support leadership with project tracking, follow-through, compliance, and quality assurance activities.
• Contribute to modernization, automation, AI, or efficiency-focused initiatives where applicable.

Required Qualifications:

• PMP Certification required (must be listed on resume; proof may be requested).
• 3+ years of experience in Project Coordination / Project Management.
• Experience developing: Project plans, timelines and milestones, action item logs, status reports
• Experience coordinating work across multiple divisions, teams, or business areas.
• Stakeholder engagement experience, including: building relationships, gathering input, managing expectations & supporting consensus across leadership, internal teams, vendors, and partners
• Strong written and verbal communication experience, including: leading meetings, documenting decisions, presenting updates to leadership, preparing project communications
• Experience in process improvement, workflow analysis, and identifying operational inefficiencies.
• Experience in risk and issue management, including identifying barriers, dependencies, delays, and mitigation strategies.
• Experience with project documentation and reporting, including: meeting notes, action item logs, risk logs, dashboards, executive-level reports
• Strong organizational skills, attention to detail, and ability to manage competing priorities and deadlines.
• Demonstrated leadership, ownership, accountability, and ability to maintain project momentum.

Preferred Qualifications:

• Experience working in large organizations or public sector / government environments.
• Experience supporting process improvement initiatives.
• Exposure to automation, AI, modernization, or digital transformation projects.
• Experience with project/reporting tools such as: Microsoft Planner, Microsoft Teams, SharePoint, Excel, PowerPoint, Power BI, Visio, Power Automate, Power Apps or similar tools
• Familiarity with AI-supported processes, automation tools, or modernization efforts that improve efficiency and reduce manual work.