Bookkeeper/Administrative Assistant

Bookkeeper / Administrative Assistant – Multi-Unit Retail & Restaurant OperationsJob Summary

We are seeking a highly organized, detail-oriented Bookkeeper / Administrative Assistant to support the accounting, administrative, and operational needs of our growing convenience store and restaurant organization. This position plays an important role in ensuring our back-office functions run efficiently while supporting multiple retail and restaurant locations.

The ideal candidate is proactive, dependable, and enjoys working in a fast-paced environment. This role combines bookkeeping, administrative support, and operations coordination, working closely with our accounting department, operations managers, district managers, and executive leadership.

ResponsibilitiesAccounting & Bookkeeping

• Maintain accurate financial records using QuickBooks or similar accounting software.
• Process invoices, accounts payable, accounts receivable, receipts, expense reports, and journal entries.
• Perform bank and credit card reconciliations.
• Assist with payroll processing and employee record maintenance.
• Prepare financial reports and assist with month-end closing activities.
• Maintain organized accounting files and supporting documentation.

Administrative Support

• Manage calendars, meetings, travel arrangements, and scheduling.
• Prepare correspondence, reports, spreadsheets, and presentations.
• Organize electronic and physical filing systems.
• Answer phones and emails professionally while providing excellent customer service.
• Order office supplies and assist with general office management.
• Proofread documents for accuracy and professionalism.

Operations Support

• Provide back-office support for multiple convenience store and restaurant locations.
• Assist operations managers and district managers with administrative tasks and follow-up on operational initiatives.
• Prepare operational reports, dashboards, and spreadsheets using Excel.
• Track maintenance requests, repair status, vendor work orders, and service schedules.
• Coordinate vendor communications and maintain vendor files.
• Monitor licenses, permits, contracts, and compliance documentation.
• Assist with inventory reporting, fuel and retail reporting, restaurant operational reports, and data entry.
• Help organize new store openings, remodels, and special company projects.
• Coordinate communication between accounting, operations, human resources, vendors, and store management.
• Assist executive leadership with special projects and operational initiatives as assigned.

Qualifications

• Previous bookkeeping or accounting experience required.
• Experience using QuickBooks or similar accounting software.
• Advanced proficiency in Microsoft Excel, Word, Outlook, and the Microsoft Office Suite.
• Experience with Google Workspace is a plus.
• Excellent organizational and time-management skills.
• Strong attention to detail and accuracy.
• Ability to manage multiple priorities and meet deadlines.
• Excellent written and verbal communication skills.
• Professional phone etiquette and customer service skills.
• Experience supporting multi-location retail, convenience store, restaurant, hospitality, or franchise operations is highly preferred.
• Experience with POS systems, inventory reporting, payroll systems, or ERP software is a plus.
• Bilingual (English/Spanish) is a plus but not required.

Why Join Our Team?

We are a growing convenience store and restaurant company operating multiple locations and are looking for someone who enjoys being part of a collaborative team. This role offers the opportunity to work across accounting, operations, and administration while making a meaningful impact on the day-to-day success of our business. If you're organized, dependable, enjoy solving problems, and take pride in keeping operations running smoothly, we'd love to hear from you.

Pay: $20.00 - $22.00 per hour

Benefits:

• Paid time off

Experience:

• Accounting: 2 years (Required)

Work Location: In person