Receiving Specialist

Title: Receiving Specialist

Company: Heven AeroTech

Location: Winchester, Virginia

FLSA: Non-Exempt

At Heven AeroTech, we build more than hydrogen-powered drone systems—we build teams that solve meaningful, real-world problems. Our culture is grounded in trust, accountability, and a shared drive for excellence. We look for people who are hungry, humble, and smart —individuals who take initiative and drive outcomes, continuously improve how work gets done, collaborate without ego, and apply sound judgment in complex, high-tempo environments. Here, your ideas matter, your voice is heard, and your growth is supported through hands-on experience and close cross-functional partnership.

Role Overview

The Receiving Specialist is responsible for the accurate and efficient intake of all incoming materials, components, and equipment at Heven AeroTech’s Winchester, VA facility. This role is critical to maintaining the integrity of our aerospace supply chain by ensuring all received goods meet strict quality, documentation, and traceability standards. Success in this role requires a hungry mindset to take ownership of inbound flow and resolve issues quickly, a humble approach to collaborating across Logistics, Quality, and Production teams, and a smart, detail-driven mindset to ensure accuracy, compliance, and traceability in a regulated environment. The Receiving Specialist works closely with the Director of Logistics, Quality Assurance, and Production teams to support uninterrupted manufacturing operations.

Key Responsibilities

Unload, inspect, and verify all incoming shipments against purchase orders, packing slips, and airway bills for accuracy and completeness

Perform visual inspections of incoming parts and materials for damage, non-conformance, or discrepancies; quarantine and document any suspect items

Confirm part numbers, revision levels, quantities, and certifications (e.g., C of C, FAA 8130-3) meet aerospace quality requirements

Accurately log all received goods into the ERP/MRP system in a timely manner

Maintain complete receiving records in accordance with AS9100, FAA, and internal QMS requirements

Ensure material traceability documentation is captured, stored, and retrievable for all safety-critical and flight hardware

Process returned materials and support supplier discrepancy reports and corrective actions

Prepare daily receiving logs, discrepancy reports, and inspection records

Stage and route materials to storage, production, or inspection hold areas

Collaborate with Inventory Control and Procurement to reconcile shipping discrepancies

Support cycle counts and physical inventory audits as needed

Maintain a clean, organized, and safe receiving dock in compliance with 5S standards

Communicate daily with Logistics leadership regarding inbound status, expediting needs, and backorders

Coordinate with Quality Assurance on incoming inspection holds and First Article Inspection (FAI) activities

Work with Production Planning and Procurement to prioritize critical inbound materials

Interface with carriers and logistics providers to resolve delivery issues

Required Qualifications

High school diploma or GED required; associate’s degree in Logistics, Supply Chain, or related field preferred

Minimum 2 years of receiving, warehouse, or materials handling experience (aerospace, defense, or regulated manufacturing strongly preferred)

Working knowledge of ERP/MRP systems and Microsoft Office Suite

Ability to read and interpret purchase orders, packing lists, bills of lading, and certifications

Familiarity with AS9100 Rev D quality management and traceability standards

Forklift certification or ability to obtain within 60 days

Ability to lift up to 50 lbs unassisted and work in a physically active environment

Preferred

Experience with DPAS-rated orders, government/defense supply chains, or ITAR-controlled materials

Familiarity with FAA regulations, 8130-3 airworthiness forms, and serialized part tracking

Experience with barcode scanning systems and warehouse management systems (WMS)

Forklift experience (reach trucks, sit-down forklifts, pallet jacks)

Exposure to aerospace manufacturing or UAS environments

Physical Requirements

Ability to lift, carry, push, or pull materials up to 50 lbs unassisted; team lift required for heavier items

Ability to stand, walk, bend, stoop, and reach for extended periods throughout the workday

Ability to operate forklifts, pallet jacks, and other material handling equipment (with certification or ability to certify)

Ability to work in a warehouse and receiving dock environment with exposure to moderate noise, temperature variation, and industrial activity

Ability to safely navigate busy production and logistics areas while maintaining awareness of surroundings

Ability to maintain focus, accuracy, and attention to detail in a fast-paced operational environment

Ability to work occasional overtime as needed to support receiving flow and production de…