Office Administrative Assistant

About Foundations Christian Academy

Foundations Christian Academy (“FCA” or “the Academy”) was founded in 2009 by a group of five families who all shared the same vision. They saw a need for a homeschool tutorial that offered excellent academics, ample social opportunities, and Christian character development while supporting the homeschooling family.

The mission of Foundations Christian Academy is to provide the highest quality education in a Christ-centered, interdenominational environment that supports and enhances the homeschool experience. FCA focuses on the development of Christian character and worship, quality education, and opportunities for social growth in a supportive environment for its students. Our goal is to prepare our students for lives of integrity, learning, and service to their communities.

Position Summary

The Office Administrative Assistant is responsible for supporting the daily operations of the academy through a wide range of clerical, communication, and organizational tasks. This individual serves as the first point of contact for families, staff, and visitors, and plays a key role in maintaining an orderly, welcoming, and Christ-honoring office environment. This role provides essential administrative support to the Academy Director, helping relieve workload and ensure smooth daily operations.

Core Job Responsibilities

Office Management & Administrative Support

• Perform general office duties including answering phones, responding to emails, making copies, filing, and managing incoming/outgoing correspondence.
• Maintain accurate student, family, and staff records, including attendance, contact information, allergy / medical information, and emergency forms.
• Support Academy Director and Assistant Academy Director with scheduling, calendar management, document preparation, and communication.
• Help track and order office and/or academy supplies; manage inventory as needed.

Family & Staff Communication

• Serve as a warm and professional first point of contact for families and visitors.
• Build positive, supportive relationships with families by offering encouragement and clear FCA communications.
• Distribute announcements, newsletters, and reminders to families via email or printed communications.
• Assist with registration paperwork, parent inquiries, and new family onboarding processes.
• Support communication between administration and staff as needed.
• Foster a welcoming, encouraging atmosphere for families and staff, demonstrating warmth, patience, and emotional intelligence in all interactions.

Student & Campus Support

• Help manage minor student needs (e.g., distributing band-aids, calling parents for pick-up, logging behavior notes).
• Assist with coordinating academy events, picture day, testing days, and other special programs as directed.
• Help manage sign-in and sign-out procedures and monitor attendance during the day, including assistance with student arrival and dismissal times and procedures.
• Maintain confidentiality and professionalism in handling student and family information.

Minimum Qualifications

• High school diploma or GED.
• At least 1–2 years of experience in an office, school, or administrative setting.

2● Basic proficiency in email, word processing, spreadsheets, and database entry (e.g.,Microsoft Office or Google Workspace).

• Excellent written and verbal communication skills.
• Strong organizational skills and attention to detail.
• Ability to handle confidential information with discretion.
• Demonstrated reliability, initiative, and commitment to excellence in previous roles.

Preferred Qualifications

• Experience with Google Workspace, Google Docs, Calendly, Jotform, Microsoft Excel, and Webflow
• Associate’s or Bachelor’s degree in Business Administration, Education, or related field.
• Prior experience in a Christian school, homeschool setting, or ministry environment.
• Familiarity with school management systems or homeschool administrative tools.
• Ability to take initiative, anticipate needs, and complete tasks independently with attention to detail.

Personal & Spiritual Characteristics

• A personal and growing relationship with Jesus Christ.
• Sees administrative work as a ministry by serving families and staff with joy, encouragement, and professionalism.
• Strong work ethic, punctuality, and reliability.
• Alignment with the academy’s mission, vision, and statement of faith.
• Demonstrates the ability to listen well, encourage others, and handle sensitive situations with grace.

Working Conditions

• This position requires on-site presence during academy days (Mondays and Fridays from 7:30 am – 3:00 pm) in August - May, and occasional evenings and/or weekends for events and meetings.
• Remote work is expected for up to five hours per week during the academic year (August – May).
• Light physical activity regularly required, such as walking, standing, and/or lifting or moving light supplies, m…