Medical Office Manager

Medical Office Supervisor – Pain Management Practice

Full-Time | Monday–Friday | No Nights | No Weekends | No Call

Our busy, well-established pain management practice is seeking an experienced and motivated Medical Office Supervisor to lead the daily operations of our growing clinic. This leadership position is ideal for a professional who is passionate about healthcare, operational excellence, and building a positive, patient-centered culture.

The ideal candidate will possess strong leadership skills, exceptional organizational abilities, and experience managing both the clinical and administrative functions of a medical practice. If you thrive in a fast-paced environment and enjoy leading a team dedicated to providing outstanding patient care, we encourage you to apply.

Position Summary

The Medical Office Supervisor is responsible for overseeing the day-to-day operations of the practice, ensuring efficient workflows, regulatory compliance, financial oversight, and an exceptional patient experience. This individual will work closely with providers and staff to maintain a collaborative, high-performing work environment.

Responsibilities

• Oversee the daily operations of the medical office, including staffing, scheduling, and workflow management
• Supervise and support administrative and clinical support staff, providing coaching, training, and performance management
• Foster a positive, team-oriented workplace culture focused on exceptional patient care
• Ensure compliance with HIPAA, OSHA, state and federal regulations, and practice policies
• Monitor office productivity and implement strategies to improve operational efficiency
• Coordinate with providers to optimize patient flow and clinic operations
• Work with Administrator to develop and implement office policies and procedures to improve efficiency and consistency
• Monitor inventory, vendor relationships, and office resources
• Resolve patient concerns professionally while promoting a high level of patient satisfaction
• Lead quality improvement initiatives and support practice growth

Qualifications

Required

• Minimum of two years of leadership or supervisory experience in a medical office setting
• Proven experience managing daily medical practice operations
• Strong knowledge of healthcare regulations, compliance, and office administration
• Experience leading and developing a team
• Excellent organizational, problem-solving, and time management skills
• Strong leadership abilities with a collaborative management style
• Excellent verbal and written communication skills
• Proficiency with electronic medical records (EMR) and Microsoft Office applications

Preferred

• Experience in pain management or another medical specialty practice
• Experience with eClinicalWorks (eCW)

Benefits

We offer a comprehensive benefits package, including:

• Competitive salary based on experience
• Health insurance
• Monthly Health Savings Account (HSA) contribution
• 401(k) retirement plan
• Long-term disability insurance
• Paid Time Off (PTO) and sick leave
• Paid holidays
• Continuing education and professional development opportunities
• Supportive leadership team and collaborative work environment

Compensation

Competitive salary based on experience and qualifications (DOE).

How to Apply

Interested candidates should submit:

• Current resume
• Salary requirements

We are looking for a dedicated leader who is committed to operational excellence, employee development, and delivering an exceptional patient experience.

Please note: We are not working with recruiters or staffing agencies at this time. Direct applicants only.

Job Type: Full-time

Pay: $24.00 - $32.00 per hour

Benefits:

• 401(k)
• Health insurance
• Health savings account
• Paid time off

Application Question(s):

• Desired compensation?

Work Location: In person