OFFICE ASSISTANT II (RECORDS)

SHAWNEE COUNTY, KANSAS

Position Description

Office Assistant II (Records – 3rd Shift)

POSITION NUMBER: SH1149, SH1150 FLSA STATUS: N

POSITION DESCRIPTION

Under general supervision, this position performs a variety of clerical duties which require the

application of some independent judgment and the interpretation of routine policies on the basis

of training or knowledge gained through experience on the job. Operates a typewriter, computer

terminal, personal computer or other standard office equipment. Performs other duties as

assigned. This position is supervised by the Office Manager.

WORK PERFORMED

45% Document Entry/Validation/Second Party Checks/Edits. Updates warrant/protection

order information into local network, NCIC and KHF. Gathers information to provide

complete and comprehensive entries. Performs validation checks on local network,

NCIC and KHF entries for errors, complete information and proper documentation.

25% General Office Duties. Performs a variety of clerical duties including preparing reports

and other documents for electronic entries into Records Management System. Operates a

variety of standard and unique office machinery. Performs simple maintenance on

machinery.

15% Request for Records. Researches and reviews all KORA Requests. Searches files for

identifiable information to be included in reports or records. Serves as the agency

repository for all request for open records and business record subpoenas to ensure

compliance with the Kansas Open Records Act.

10% Filing. Maintains files and filing system.

5% Other. Other duties as assigned.

KNOWLEDGE, ABILITIES AND SKILLS

Knowledge of:



General office machines and modern office practices.



The English language, spelling, grammar and arithmetic computations.



The operation and minor maintenance of various office equipment.

Ability to:



Interpret and apply Federal, State and County laws, resolutions, rules and regulations.



Communicate effectively, both orally and in writing, using the English language.



Follow oral and written instruction.

Shawnee County Position Description

Office Assistant II (Records) (SH1149, SH1150)



Operate various office equipment.

Skill in:



The use of computer software and applications.



Operating a personal computer, computer terminal or typewriter and other common office machines.

EQUIPMENT USED

Personal Computer Transcription Machine Telephone Fax Machine Photocopier Printer

MINIMUM QUALIFICATIONS

High School Diploma or GED Certificate.

One (1) year of clerical experience or one (1) year of experience in the Office Assistant I

classification. Three (3) semester hours of college course work from an accredited college or

university or ninety (90) clock hours from an accredited vocational school in business, office

administration or closely related field may be substituted for the required experience.

Required to type thirty-five (35) words per minute.

No felony convictions or diversions.

No misdemeanor convictions or diversions related to domestic violence.

Must be a United States citizen.

Shawnee County Position Description

Office Assistant II (Records) (SH1149, SH1150)

SPECIAL REQUIREMENTS

Required to pass a background investigation, polygraph testing, pre-employment physical and

drug screen.

A Credit Report Disclosure and Consent form and Authorization for Release of Personal

Information must be completed and returned with the Application for Employment.

This Position Description is not designed to list all tasks and responsibilities of this position.

Shawnee County reserves the right to revise or change job duties as the need may arise. This

Position Description does not constitute a written or implied contract of employment.