Finance Legal Assistant

Finance Legal Assistant #4243

Taft Law | Legal Assistant - Finance Team

Location: Indianapolis Office | 1 Indiana Sq #3500, Indianapolis, IN 46204

Schedule: Hybrid, 1-2 days in-office

We are seeking a motivated Legal Assistant to join our client's finance department. This position provides an exciting opportunity to deliver essential administrative support to attorneys while enjoying remarkable benefits, a hybrid schedule, and a beautiful office environment.

Key Responsibilities

• Provide proactive administrative support to attorneys.
• Demonstrate strong attention to detail in all tasks.
• Respond to requests promptly and prioritize workload effectively.
• Create, review, and edit various documents (experience with document management systems like iManage is preferred).
• Review, inventory, and save signature pages with accuracy.
• Compile documents for closings using transaction checklists.
• Collaborate with attorneys and paralegals to prepare and assemble closing books for review.
• Monitor deadlines and manage work processes efficiently.
• Process payment and reimbursement requests accurately.
• Maintain and organize files according to established information governance policies.
• Assist with managing client contacts, emails, documents, and mail flow.
• Provide excellent client service by greeting guests, scheduling meetings, and managing phone conferences.
• Communicate clearly and professionally with clients and team members.

Requirements

• A minimum of 2 years of related legal experience in a law firm or legal environment.
• Some education beyond high school or coursework in the legal field is preferred.
• Proficiency in Microsoft Office programs.
• Strong command of the English language with excellent grammar and writing skills.

If you would like to learn more or be considered, we encourage you to apply!

INTERNAL NOTES

Requirements

• Preferred: Legal background.
• Ideal: Combination of legal and accounting/finance experience.
• Strong proficiency in Microsoft Office programs.
• Minimum of 2 years of legal experience in a law firm or legal environment.
• Post-secondary education or coursework in the legal field is preferred.

Notes:

• The previous employee had an accounting/finance background but no legal experience.
• The supervising partner is direct and sharp, so the candidate must have a thick skin and not take feedback personally.