Lease Compliance Administrator

Our client is seeking a highly detail-oriented Lease Compliance Administrator to support the accuracy and integrity of lease data, tenant billing, and accounts receivable processes. This role will serve as the bridge between Accounting, Asset Management, and Property Management to ensure all lease terms are correctly interpreted, entered, and enforced within the property management system (Yardi).

This position will be responsible for lease abstraction, tenant onboarding and offboarding, charge accuracy, and timely application of cash receipts. The ideal candidate thrives in a fast-paced environment, is highly organized, and has a strong understanding of lease structures and financial implications.

Role Mission

To ensure all lease-related data, tenant billing, and accounts receivable activities are accurate, timely, and compliant, enabling clean financial reporting, improved tenant relationships, and operational efficiency across the portfolio.

Key Responsibilities

Lease Abstraction & Data Management

Review leases, amendments, and legal documents to extract key terms including rent, escalations, CAM structures, and critical obligations.

Accurately enter and maintain lease data in Yardi, ensuring alignment with executed agreements.

Maintain organized and complete lease documentation for all tenants.

Tenant Onboarding & Offboarding

Set up new tenants in Yardi, ensuring all lease terms and billing structures are accurate prior to first billing

Coordinate tenant move-ins and move-outs, including final billing, deposit reconciliation, and ledger closeout

Ensure tenant portal (RentCafe) setup and communication is completed timely.

Accounts Receivable & Billing Accuracy

Manage daily application of cash receipts to tenant ledgers

Review tenant accounts for accuracy, including rent, CAM, tax, and other charges

Process billing adjustments, late fee reversals, and corrections as needed

Investigate and resolve tenant disputes related to billing and account balances

CAM Reconciliation & Expense Management

Support CAM estimate setup and annual reconciliation processes

Review and validate operating expense recoveries, property taxes, and insurance allocations

Ensure CAM charges are accurately reflected in tenant billings

Critical Date Monitoring

Track key lease dates, including expirations, renewals, rent escalations, and notice periods

Proactively communicate upcoming deadlines to internal stakeholders

Tenant & Internal Coordination

Serve as a primary point of contact for tenant account inquiries

Partner with Accounting, Asset Management, and Property Management to resolve discrepancies and ensure data accuracy

Support communication with tenants regarding balances, credits, and billing updates

Audit, Compliance & Reporting

Perform periodic audits of tenant ledgers and lease data for accuracy and completeness

Assist with preparation of estoppel certificates and lease-related documentation

Ensure compliance with lease terms and company policies