Project Accountant

Project Accountant

The Organization

FRONTIER Building Corp is a national General Contractor, Construction Management and Design Build Services Firm based in Miami, FL that specializes in building turn-key construction projects for its clients – both national chains and local businesses. Our expertise is in commercial construction and our background consists of build-to-suits and tenant improvements for free-standing retail, restaurants, healthcare, shopping centers and office buildings.

The Position

The Project Accountant is responsible for compiling, analyzing, monitoring and accurately presenting financial data for the projects they have been assigned. Responsibilities include maintaining good relations and communications with the field and corporate personnel and other involved parties. Position requires working with tight deadlines and a multitude of accounting activities.

Primary Responsibilities:

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• Maintains payment terms and follows-up of pending invoices in Sage Paperless
• Maintains open lines of communication with all vendors, subcontractors and their subs/material suppliers
• Maintains open lines of communication with the project management team and facilitates resolution of potential problems
• Processes subcontractor requisitions & invoices on a monthly/daily basis or as called for by schedule
• Monitors and expedites payment on vendors that offer early payment discounts & D&B reporting vendors
• Verifies contracts and/or purchase orders for subcontractors and/or vendors as required
• Selects subcontractors’ payments per cash flow instructions
• Notifies/ distributes Subcontractor payments and insures maximum compliance with established policy prior to releasing
• Monitors compliance with Joint Check Agreements and/or vendor credit terms to ensure maximum efficiency
• Assists with all vendor inquiries and status of accounts
• Periodically ensure that procedures are being followed, deadlines for month-end are met and to promote communication between the field and accounting department
• Assist project management team with project close out process including but not limited to obtaining final releases from subcontractors and sub tier contractors. Obtaining subcontractor guarantees
• Reconciles AIA Payment Applications and revises, if necessary
• Monitors Job Cost reports for inconsistencies (Negative variance, etc.)
• Prepares Job Cost records for an accurate and timely monthly close-out
• Maintains/Updates Subs insurance/release files and insures maximum compliance with established policy
• Releases of Lien - prepares and distributes to owners upon request of PM for owner billing
• Sends out Sworn Statements to vendors/suppliers of subcontractors as necessary
• Keeps current and accurate account of all Notice to Owners, Notice of Non-Payments, Claim of Liens, Releases and Sworn Statements in order to avoid any legal issues
• Other related duties as assigned by management

Education and Experience:

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• Bachelor's degree or equivalent experience plus one year of related experience.
• Minimum of three years’ experience working as a Project Account in Construction
• AIA Contract Documents experience preferred

Skills and Knowledge:

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• Intermediate to advanced computer literacy, including experience in Microsoft Excel spreadsheets and Microsoft Word processing
• Sage 300/Timberline accounting software preferred
• Ability to work well with others under deadline situations and respond to changes in priorities
• Good written and verbal communication skills
• Strong organizational skills and attention to detail
• Ability to work independently, take initiative, set priorities and see projects through to completion