Sr. Payroll Coordinator

Ascent Resources is seeking an experienced Sr. Payroll Coordinator. This position is located in Oklahoma City, OK and will report to the Vice President of Human Resources.

The Sr. Payroll Coordinator plays a critical role in ensuring the accurate and timely processing of Ascent Resources payroll and supporting HRIS administration. This position serves as the primary payroll administrator for the organization and requires meticulous attention to detail and exceptional organizational skills. The coordinator handles highly sensitive and confidential information, while also collaborating with other HR functions, Accounting, Treasury, and other key stakeholders as needed. The ideal candidate has strong payroll knowledge, hands-on HRIS experience, and a continuous improvement mindset to help document and enhance payroll processes and systems.

Primary Duties & Responsibilities

Ensure accurate and timely processing of employee payroll, which includes calculating salaries, deductions, bonuses, and overtime

Maintain accurate employee records and ensure that any changes to employee information, including new hires, terminations, promotions, and salary adjustments, are properly and promptly reflected in the payroll system

Administer payroll processing associated with long-term incentive equity compensation programs, including the accurate taxation, withholding, reporting, and reconciliation of vesting events

Administer payroll-related updates within the HRIS system

Support HRIS data entry, reporting, testing, and system updates

Examine and confirm timesheets, attendance records, and other pertinent documents to ensure precision and adherence to company policies and legal obligations

Produce comprehensive reports pertaining to payroll, taxes, and other expenses related to payroll

Document payroll processes, procedures, and controls to support operational continuity, compliance, and knowledge transfer

Work together with the Human Resources department to ensure accurate and thorough recording of employee benefits, such as insurance and retirement plans, in the payroll system

Assist with HRIS system testing, upgrades, integrations, and future system enhancement initiatives

Continuously monitor and stay abreast of federal, state, and local payroll laws and regulations to ensure strict adherence and compliance

Identify opportunities to improve payroll accuracy, efficiency, reporting capabilities, and employee experience through process and technology enhancements

Serve as the primary point of contact for employee payroll inquiries and payroll-related vendor relationships.

Provide support in the completion of payroll-related audits and promptly address any inquiries requested by auditors

Maintain confidentiality of employee information and payroll records at all times

Other duties assigned as needed

Knowledge, Skills & Abilities

Minimum Requirements:

HRIS experience required, preferably with systems such as ADP Workforce Now, Workday, UKG, Paycom, or similar platforms

Strong knowledge of payroll principles, regulations, and best practices

Proficient in using payroll management software and Excel to process and analyze payroll data

Knowledge of payroll implications associated with equity compensation and long-term incentive plans

Excellent attention to detail and ability to maintain a high level of accuracy in data entry

Strong organizational skills and ability to manage multiple tasks and deadlines

Excellent communication and interpersonal skills to effectively interact with employees and stakeholders

Ability to handle sensitive and confidential information with integrity and professionalism

Analytical mindset to identify and resolve payroll discrepancies and problems

Strong problem-solving skills and ability to work independently as well as part of a team

Education & Work Experience Required

Minimum Requirements:

8-10 years of payroll administration experience

Proficiency in Microsoft Office, including Word, Excel, and Outlook

In-depth knowledge of payroll regulations and legal requirements

Strong numerical and analytical skills

Excellent attention to detail and accuracy

Ability to handle confidential information with discretion

Strong organizational and time management skills

Excellent communication and interpersonal skills

Ability to independently manage payroll operations while maintaining a high degree of accuracy, confidentiality, and compliance

Preferred:

10+ years of payroll processing experience including experience processing payroll transactions related to equity compensation and long-term incentive plans

Certification in payroll processing

2+ years of oil and gas industry experience

Experience administering payroll through ADP Workforce Now

Experience supporting and/or leading HRIS implementations, upgrades, or integrations is a plus

Ascent Benefits

Benefits start day one

Generous 401(k)

PTO based on industry or job-related experience

Tuition …