Senior Accountant

Senior Accountant: Help Us Fuel the Mission!

Priority Deadline: July 24th - we will accept applications after this date.

We are seeking a meticulous and mission-driven Senior Accountant who believes that financial precision is a cornerstone of social impact. At College Track, we don’t just "do the books"—we manage the resources that empower scholars to break the cycle of educational inequity.

Position Overview

The Senior Accountant is a key member of the Finance Accounting team, reporting directly to the Controller. This role owns the general ledger close for fixed assets, leases, prepaids, and accrued liabilities; leads benefit and payroll-related balance sheet reconciliations; manages the annual financial statement audit and Form 990 preparation; and serves as a technical accounting resource for the department, researching authoritative guidance and supporting internal controls, contract review, and policy development.

Primary Responsibilities

Fixed Assets Lease Accounting

Maintain the fixed asset schedule — adding new assets and disposals and verifying classification and useful lives — and prepare monthly depreciation and amortization journal entries

Review accounts payable for fixed-asset additions and prepare reclassification entries

Perform the monthly fixed asset rollforward and reconcile the sub-ledger to the general ledger, and prepare year-end fixed asset footnote and cash flow statement support

Prepare ASC 842 lease journal entries (ROU asset amortization and lease liability) and reconcile to Visual Lease, and maintain the Visual Lease database

Determine annual short-term / long-term lease liability classification and maintain capital and operating lease agreement records

Prepaids, Accruals Balance Sheet Reconciliations

Own prepaid rent allocation, prepaid expense journal entries and reconciliation schedules, and security deposit reconciliation

Record and reconcile the Concur credit card expense accrual and the Concur expense reimbursement accrual

Reconcile accrued expenses

Payroll Benefit Liability Reconciliations

Reconcile health benefit expense and liabilities to carrier statements and FSA benefit liability and expense to the third-party administrator

Reconcile payroll liability accounts and perform the quarterly workers’ compensation accrual review and reconciliation

Reconcile the annual Bonusly peer-recognition expense

Contract Management

Review agreements for financial compliance

Support contract lifecycle management, including workflow coordination, contract review, tracking milestones, contract variances, and renewals

Technical Accounting, Internal Controls Compliance

Research GAAP / FASB pronouncements and ensure proper accounting treatment

Develop, document, and monitor compliance with internal controls and accounting policies.

Provide accounting policy education and training to the team

Perform the annual systems user-access audit across Intacct, ADP, Bill.com, and Concur

Support records and filings for business licenses and property tax welfare exemptions

Audit, Tax Planning

Manage the annual financial statement audit, including the PBC list and scheduling, and prepare audit support across all functional areas

Manage annual Form 990 preparation in coordination with external tax preparers, and provide 990 support for fundraising event expenses and payroll / compensation data

Contribute to the functional expense allocation schedule

Participate in annual and semi-annual planning and goal setting

Qualifications

Education Experience

Bachelor’s degree in Accounting, Finance, or a related field required; CPA preferred

Minimum 4–6 years of progressively responsible accounting experience, with demonstrated strength in general ledger, accruals, fixed assets, and balance sheet reconciliation

Working knowledge of nonprofit GAAP (ASC 958) and ASC 842 lease accounting

Prior experience in a nonprofit organization with a budget exceeding $10M preferred

Technical Skills

Proficiency in Microsoft Office, with strong Excel skills required

Proficiency in Google Workspace, with strong Google Sheets skills preferred

Experience with Sage Intacct or comparable cloud-based ERP required; experience with Concur Expense strongly preferred

Familiarity with lease accounting software (e.g., Visual Lease), Bill.com, and benefits / TPA reconciliation preferred

Comfort with multi-entity chart of accounts structures and account-level reconciliation

Familiarity with AI-assisted tools (such as Claude or Gemini) in support of accounting and finance workflows preferred

Core Competencies

Commitment to the mission of College Track and to equitable service to scholars from underserved communities

Strong technical accounting judgment, with the ability to research and apply authoritative guidance independently

High degree of accuracy and attention to detail across recurring reconciliation and close responsibilities

Strong organizational skills with the ability to manage multipl…