Executive Assistant / Personal Assistant

We are hiring on behalf of our client, a fast-growing digital marketing agency, for an Executive Assistant / Personal Assistantto the CEO . These roles go beyond traditional support — it requires someone who can anticipate needs, manage priorities, and operate as a trusted partner to the CEO in a fast-paced, high-performance environment.

The ideal candidates are highly organized, tech-savvy, and capable of handling both structured and unstructured work while maintaining strong judgment and discretion.

Key Responsibilities (for Executive Assistant)

Act as the primary point of coordination between the CEO and internal/external stakeholders

Manage complex calendars across multiple time zones and resolve scheduling conflicts

Own inbox management, prioritization, and drafting communications on behalf of the CEO

Coordinate meetings, prepare agendas, take notes, and ensure follow-ups are executed

Plan and manage travel logistics, including last-minute changes

Support execution of special projects and operational initiatives

Prepare reports, presentations, and internal communications

Maintain confidentiality across all executive and business matters

Proactively identify gaps, inefficiencies, and areas for improvement

Key Responsibilities (for Personal Assistant)

Household management (coordinating cleaning, laundry, ironing etc.)

Manage calendars, meetings, travel, and bookings

Support content and personal brand activities (coordination with editors, photographers, stylists)

Attend events, dinners, and gatherings alongside the founder, acting as a friendly and professional representative

Help organize social events such as rooftop yoga, dinners, and biweekly gatherings

Build and maintain connections in social settings, extending invitations and following up with contacts

Act as a cultural interpreter and support in international contexts

Coordinate photo shoots and creative media projects

Handle expense tracking, reimbursements, and personal requirements

Keep details running smoothly during events (e.g., managing phone or schedules so the founder can stay present)