Office Manager and Events Coordinator

Department Criminal Justice & Criminology

About the University

Established in 1965, Metropolitan State University ( MSU Denver ) was founded to serve students who were underrepresented in higher education whose life paths and experiences did not fit the traditional mold. Sixty years later, the University continues to serve over 16,000 of Colorados extraordinary and diverse students, providing them with the foundation on which to build their unique aspirations. As the third largest public institution of higher education in Colorado, MSU Denver is a model university for todays college students.

Proud of its federal designation as a Hispanic-Serving Institution that also offers graduate programs (gHSI) and the only Seal of Excelencia certified institution in Colorado, the University serves the most diverse undergraduate student population in the state, as well as the most first-generation students. Through affordable, flexible, and holistic education, MSU Denver helps students build essential skills grounded in a multicultural and global perspective that lead to undergraduate and graduate degrees, and career and life success.

At MSU Denver, we are committed to our CADRE values: Community, Access, Diversity, Respect, and Excellence . We strive to create a supportive and inclusive environment where all community members are valued and belong. Our dedication to breaking down barriers to education, fostering open dialogue, and promoting world-class scholarship ensures that we provide exceptional services and innovative learning opportunities for our students, faculty, and staf f.

About the Department of Criminal Justice and Criminology

The Department of Criminal Justice and Criminology offers three different degree programs, which include a BS in Criminal Justice and Criminology, BS in Cybersecurity, and MS in Cybersecurity. Our programs seek to prepare professionals who are critically educated, socially intelligent, ethically aware, and culturally sensitive. Our diverse team consists of 12 full-time faculty with various professional and research backgrounds, two dedicated and talented staff members, and a group of part-time affiliate faculty with a depth of industry experience. Faculty and staff in the department lead and serve students with humanity, equity, and inclusivity.

Position Summary

The Department of Criminal Justice & Criminology (CJC) at MSU Denver is seeking an Office Manager and Events Coordinator. The Office Manager and Events Coordinator reports to the CJC department chair to provide comprehensive administrative support, event coordination, and student employment management for the Department of Criminal Justice and Criminology, serving as the primary point of contact for department operations and communications. This position works with the Department Operations Manager and Cybersecurity Program Manager to ensure efficient and integrated departmental procedures that serves a BS in Criminal Justice and Criminology, BS in Cybersecurity, MS in Cybersecurity, and Cybersecurity Graduate Certificates.

Responsibilities

Office Management and Administrative Support (30%)

• Serve as primary point of contact for department inquiries from students, faculty, staff, and external stakeholders
• Manage department front desk operations and visitor reception, such as answering phones, responding to emails, sending/providing prospective student information, and greeting visitors
• Coordinate facilities access and use authorization
• Maintain office supplies and equipment
• Manage department calendar, and classroom and meeting room reservations
• Handle departmental correspondence and communications
• Troubleshooting minor computer issues and serving as assistant liaison with IT to resolve issues

Event and Marketing Management (30%)

• Coordinates with the Department Operations Manager and Cybersecurity Program Manager to support events and marketing across all degree and certificate programs and multiple student groups
• Assisting with scheduling departmental meetings, vendor and visitor visits, executive briefings, cross-collaborations with other academic and administrative departments, and stakeholders and constituents as needed
• Plan and coordinate department events including, but not limited to, career fairs, open house, convocation, K-12 visits, and special programs
• Work with department chair and faculty to promote the department via website, social media, and marketing materials
• Serve as the department webmaster for social media and websites and provide updates and important information to the department
• Collaborate with graphic designers to design and edit department information packets, brochures, and promotional materials
• Manage event logistics including venue setup, catering, attendance tracking, and post event surveys
• Create and maintain alumni database
• Assist in email campaigns, texting, or automated/schedule messages for prospective students, parents, counselors, and other audie…