Administrative Assistant

We are looking for a highly organized Administrative Assistant to support facilities and fleet operations in Boulder, Colorado. This Long-term Contract opportunity is ideal for someone who thrives in a structured environment, handles sensitive information with discretion, and can manage a wide range of administrative duties with minimal supervision. The position plays an important role in keeping daily departmental activities running smoothly through accurate recordkeeping, coordination, and cross-functional support.Responsibilities:• Administer employee and contractor access credentials, including preparing badges, capturing photos, and keeping cardholder information current and accurate.• Maintain organized department records and documentation to support compliance, tracking, and day-to-day operational needs.• Purchase tools, materials, and office supplies for the maintenance team while monitoring requests and coordinating with vendors or internal systems.• Arrange meetings, manage schedules, and provide administrative support to managers on department initiatives and special assignments.• Assist with document preparation, printing, and distribution of identification materials and other operational resources.• Work across departments to resolve administrative issues, respond to routine inquiries, and ensure timely completion of support tasks.• Enter and update data in internal platforms such as financial, recordkeeping, and collaboration systems with a high level of accuracy.• Support continuity of operations during team changes by helping transfer knowledge, organize information, and maintain workflow stability.