Office Manager/Administrative Assistant

Office Manager & Assistant

About the Role:

We are seeking a highly organized, proactive, and detail-oriented Office Manager & Assistant to support a fast-paced entrepreneur, content creator, and growing business. This is a hands-on role for someone who thrives on bringing order to chaos, solving problems independently, and ensuring that day-to-day operations run smoothly.

The ideal candidate is resourceful, adaptable, and capable of managing multiple priorities without constant oversight. This position requires excellent judgment, strong communication skills, and a commitment to follow-through.

Responsibilities:

• Manage calendars, scheduling, appointments, and travel arrangements
• Track deadlines, action items, and follow-ups to ensure nothing falls through the cracks
• Handle correspondence, communications, and administrative tasks as assigned
• Assist with project management and coordination across multiple teams and vendors
• Support business operations, logistics, and special projects
• Conduct research and gather information as needed
• Organize files, records, and documentation to maintain operational efficiency
• Coordinate vendors, contractors, service providers, and external partners
• Assist with purchasing, inventory tracking, and order management
• Prepare reports, summaries, presentations, and other business documents
• Create and improve systems, processes, and standard operating procedures
• Anticipate needs, identify problems, and proactively implement solutions
• Provide general administrative and operational support in a fast-paced environment

Qualifications:

• 2+ years of experience in executive support, office management, operations, project coordination, or a similar role
• Exceptional organizational skills and attention to detail
• Strong written and verbal communication skills
• Ability to prioritize competing tasks in a fast-paced environment
• High level of discretion and professionalism
• Strong problem-solving skills and ability to work independently
• Proficiency with Google Workspace, Microsoft Office, and project management tools
• Comfortable learning new systems and technology quickly

Bonus Qualifications:

• Experience supporting entrepreneurs, executives, influencers, creators, or small business owners
• Experience coordinating projects across multiple departments
• Familiarity with content production, events, logistics, or e-commerce operations

What Success Looks Like

• Details are handled accurately and proactively
• Deadlines are tracked and met consistently
• Communication is clear and timely
• Problems are identified and resolved before they become issues
• The executive and team can operate more efficiently because of your support

Position Details:

• Part-time to start, with the opportunity to transition into a full-time role
• Independent contractor position to begin
• Hourly compensation based on experience (DOE)
• Flexible schedule with availability during standard business hours
• Opportunity for growth, increased responsibility, and long-term advancement

Pay: $18.00 - $24.00 per hour

Work Location: In person