Executive Administrative Assistant (CV2695-219) - Safe Return Division Salary - $55,000.00/Yr, together with benefits package.

Executive Administrative Assistant

$55,000 | Camden County, New Jersey | Full-Time

Reports to: Chief Operating Officer

Support executive leadership. Keep priorities moving. Strengthen operations behind the mission.

Volunteers of America Delaware Valley is seeking an experienced, highly organized Executive Administrative Assistant to provide high-level administrative and operational support to the Chief Operating Officer. This role serves as a key liaison with staff, community partners, government agencies, and stakeholders, requiring strong discretion, professionalism, and the ability to manage multiple priorities in a fast-paced human services environment.

What You’ll Do

• Provide comprehensive administrative support to the COO and executive leadership team
• Manage executive calendars, appointments, meetings, and travel arrangements
• Prepare correspondence, reports, presentations, agendas, meeting minutes, and other executive-level documents
• Coordinate committee meetings and executive leadership meetings, including logistics and follow-up
• Serve as a liaison between executive leadership, staff, government agencies, community organizations, and external stakeholders
• Screen and prioritize incoming communications (email, phone, correspondence)
• Track deadlines, action items, and follow-ups to ensure timely completion
• Support special projects, strategic initiatives, and organizational events
• Coordinate logistics for conferences, trainings, community meetings, and public events
• Support grant administration and reporting activities as assigned
• Prepare expense reports, procurement requests, and budget-related documentation
• Maintain filing systems, confidential records, and sensitive information with the highest discretion
• Assist with developing and implementing administrative policies and procedures
• Perform other duties as assigned to support operations and mission objectives

What You Need

• Associate’s degree required; bachelor’s preferred (Business Administration, Public Administration, or related field)
• 5+ years of progressively responsible administrative experience supporting senior executives
• Preferred experience in nonprofit, government, healthcare, or social services settings
• Experience coordinating stakeholder engagement meetings and working directly with executive leadership (strongly preferred)
• Excellent written and verbal communication skills
• Advanced proficiency in Microsoft Office (Word, Excel, PowerPoint, Outlook)
• Strong organization, time management, attention to detail, and accuracy
• Ability to handle confidential and sensitive information with discretion
• Ability to prioritize multiple assignments, meet deadlines, and exercise sound judgment
• Professional demeanor and customer-service orientation
• Ability to occasionally lift/carry up to 20 lbs and attend meetings/events throughout Camden County
• Availability for occasional evening meetings or special events

Why This Role Matters

This role keeps executive priorities organized and moving—supporting effective leadership, strong stakeholder coordination, and smooth operations so programs can deliver services efficiently and with impact.

Equal Opportunity Employer

Volunteers of America Delaware Valley is an Equal Opportunity Employer and values diversity at all levels of the organization. Applicants are considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, disability, veteran status, or any other protected characteristic.

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