Human Resources Admin Assistant

Job Posting/Description

Position: Human Resources Admin Assistant

Department: HR

Reports to: Human Resource Manager

Starting Rate: TBD

Date Position Available: 06/27/2026

Administrative Responsibilities:

• Maintains employees' files in HRIS systems and physical files
• maintain current and accuracy for new hires, terminations, employee changes & personal information, LOAs, benefits and other as required.
• Ensures federal and state compliance in personnel files, I-9 binders, medical files Workers’ compensation files and other confidential employee information.
• Maintain monthly filing of employment applications, interview results and EEO Data for applicant tracking and reporting.
• Prepare and process PAFs for all employee transactions.
• Prepares Human Resource reports for unit management and Corporate.
• Assist with reconcile monthly benefit invoices to payroll and employee records and correct all discrepancies.
• Administer employee recognition programs, company bulletin boards and newsletter.
• Assist with processing all benefits enrollment, terminations, changes and corrections to FFG payroll, providers and within HR ADP
• Assist explaining and interpret company insurance programs to employees and dependents.
• Assist with administer and enforce HR policy and procedures and corporate policies and procedures.
• Ensure compliance with all applicable federal, state, and local laws.
• Administer employee uniform program, employee parking & employee badge systems.

Strategic Responsibilities:

• Conduct employee orientation training.
• Manage employee rewards and recognition programs to ensure they are effective with employees and meet company objectives.
• Provide support to execute the company's strategic HR initiatives.

Other Responsibilities and duties will include, but not be limited to:

• Knowledge of internal policies and procedures.
• General knowledge of HR law and practice, employee orientation.
• Competent to work independently within area of expertise.
• Take responsibility for a small subset of an HR project and works independently with periodic feedback.
• Know and follow all safety requirements; strive to maintain a safe work environment.
• Effectively give and receive feedback; willingly ask questions and seek direction, as needed.
• Must be able to function within a team environment.
• Perform detail-oriented tasks utilizing effective language and basic math skills.
• Perform tasks under general supervision.

Qualifications:

• Minimum of a AA/AS. degree of HR/Admin or an equivalent combination of education and experience.
• Knowledge of California state laws and regulations
• Manufacturing experience a plus
• A minimum of 1-2 years broad-based human resource experience.
• Candidate bilingual is a plus.
• Knowledge of HRIS systems, particularly ADP and Paycom
• Excellent written and verbal communication skills.
• Proficient with Microsoft Office suite, computer knowledge, email and excel.

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